1. Scope
This policy applies to information submitted through sabotenkenjutsu.com, Gymdesk forms and booking tools connected to Saboten Kenjutsu, email and text communication, trial class inquiries, student enrollment processes, and related business communication.
Some services used by Saboten Kenjutsu, including Gymdesk, payment processors, Google products, hosting providers, and communication tools, may also process information under their own privacy policies and terms.
2. Information We Collect
We may collect information that you submit directly, including:
- Name, email address, phone number, and preferred contact method.
- Student name, student age, parent or guardian information, and class interest.
- Trial booking details, schedule preferences, comments, questions, and form responses.
- Membership, class, attendance, billing, waiver, and student-management information submitted through Gymdesk or related tools.
- Communication records, including messages sent through forms, email, SMS, or student-management systems.
We may also collect basic technical information through website tools, including page visits, referral source, device/browser type, approximate location information, and interaction events such as button clicks or form activity.
3. How We Use Information
We use collected information to:
- Respond to inquiries and help prospective students choose the correct next step.
- Schedule trial classes, manage bookings, and communicate class information.
- Support enrollment, waivers, billing, attendance, student records, and member access.
- Send operational updates, reminders, class notices, closure notices, and follow-up messages.
- Maintain safety, accountability, and appropriate student support in the training environment.
- Measure website performance, improve advertising, and understand which pages or forms help students connect with us.
4. Text Messages and Email
By submitting a form, booking a trial, or otherwise opting in through our website or Gymdesk tools, you may receive text messages and emails from Saboten Kenjutsu related to trial scheduling, class information, student communication, reminders, announcements, or follow-up.
Message and data rates may apply. You may reply STOP to cancel text messages. You may also contact us if you need help updating communication preferences.
5. Children and Student Information
Some forms may collect information about minor students when submitted by a parent or guardian. We use student information for scheduling, enrollment, communication, safety, class management, attendance, waivers, and appropriate student support.
Parents or guardians should submit information for minor students. We do not knowingly seek unnecessary personal information from children through the public website.
6. Service Providers and Tools
Saboten Kenjutsu uses third-party tools to operate the website and student systems. These may include Gymdesk for scheduling, booking, forms, student records, member access, communication, and billing; website hosting providers; email and SMS systems; payment processors; and Google tools for analytics, maps, advertising, and tag management.
These providers may process information according to their own privacy policies, contracts, and security practices.
7. Analytics, Cookies, and Advertising
We may use Google Tag Manager, Google Analytics, Google Ads, and similar tools to understand website traffic, measure form and booking activity, improve advertising performance, and determine which pages or campaigns help prospective students contact us.
These tools may use cookies, tags, pixels, or similar technologies to collect information such as page views, browser/device information, referral source, approximate location, and interaction events. Browser settings and platform controls may allow you to limit certain cookies or advertising personalization.
9. Data Security and Retention
We take reasonable steps to protect information submitted to us and to use reputable service providers for website, booking, communication, and student-management functions. However, no website, form, email system, SMS system, or online service can be guaranteed completely secure.
We retain information as long as reasonably needed for business operations, student records, legal or accounting requirements, safety, dispute resolution, communication history, and program administration.
10. Your Choices
You may contact us to request updates to your information, ask questions about information you submitted, or request communication changes. You may unsubscribe from marketing emails where an unsubscribe option is provided and may reply STOP to cancel text messages.
Existing students and families may also manage certain information through Gymdesk member tools where available.
11. External Links
Our website may link to external websites or services, including Gymdesk, Google Maps, YouTube, AKF Black Belt Academy, or other relevant services. We are not responsible for the privacy practices of external websites.
12. Policy Updates
We may update this Privacy Policy from time to time. When we make changes, we will update the date at the top of this page. Continued use of our website or services after an update means the revised policy applies going forward.
13. Contact
Questions about this Privacy Policy may be sent to office@sabotenkenjutsu.com.